The Short Answer

In most cases, very little.

With professional wedding bar hire, the majority of equipment, drinks service, and setup is handled for you. What you need to provide depends on whether you’re:

• Hiring a fully staffed bar
• Providing your own alcohol
• Using a self-serve or hybrid setup

What the Bar Company Usually Provides

With a professional supplier like VIVA Bar Hire & Events, this is typically included:

• Mobile bar setup
• Professional bar staff (if booked)
• Glassware (often polycarbonate unless real glass is requested)
• Ice, garnishes, and equipment
• Setup and breakdown
• Licensing advice (where applicable)

Always confirm what’s included in your quote, but most couples are surprised how much is covered.

What Couples Often Need to Provide

Depending on your setup, you may be responsible for:

• The alcohol (if choosing a supply-your-own option)
• Permission from the venue for an external bar
• Power access (for draught systems or lighting)
• Water access if real glassware is used

If alcohol is supplied by the bar company, this list becomes even shorter.

If You’re Supplying Your Own Alcohol

Many venues allow couples to supply their own drinks. If you do, you’ll usually need:

• Beer, wine, spirits, and prosecco
• Soft drinks and mixers
• Extra stock for later in the evening

We always advise couples on realistic quantities so you don’t overbuy or run out.

What the Venue May Require

Venues often have their own rules, including:

• Proof of public liability insurance
• Risk assessments
• Specified setup times
• Noise or service cut-off times

A professional bar supplier will usually help you coordinate this with the venue directly.

Optional Extras to Consider

• Real glassware instead of polycarbonate
• Signature cocktails
• Draught beer systems
• Prosecco or champagne walls
• Extended service hours

These aren’t essential—but can add a lot to the experience.

The Biggest Mistake Couples Make

The most common mistake is assuming they need to organise everything themselves.

In reality, a good bar supplier exists to remove stress, not add to it.

Our Simple Checklist Summary

• Confirm venue permission
• Confirm bar package type
• Decide who supplies alcohol
• Check power and access
• Relax — the rest is handled

Need Help Planning Your Wedding Bar?

At VIVA Bar Hire & Events, we guide couples through the entire process so nothing is missed.

Whether you want a fully staffed bar, a cocktail setup, or a simple self-serve option, we’ll tell you exactly what’s needed — and what isn’t.